I wrote earlier about four critical things you must do when you start a new job (July 17 ‘13 post).
1. Figure out who the key players are in your arena…and spend serious face time with them.
2. Determine how you will be evaluated.
3. Determine what the really important things are.
4. Be on the way to becoming a “Go To” person.
They are critical and should be your first priority…but there a few other very important things you need to pay attention to during the critical “break-in” period….your first 90 days on the job.
1. Create a personal game plan…. and update it weekly. This personal game plan will be very short term initially… you can’t make plans for what you don’t know (yet). It is essentially a “To Do/To Follow Up On” list broken into groups – the groups being different direct reports (subordinates), different projects, different things you are waiting for something to come back your way for additional action, etc.
Although there are all sorts of online and smartphone/PC applications for such things, I have always preferred to keep this very simple – an 8 ½ x 11 lined pad with pages devoted to each “group”. Makes it easy to refer and write to it day and night. The top sheet is blank except for my name and tele # and a request to get it to me if found – it is really important to me… and while I have never lost one… that doesn’t mean I won’t someday <smile>!
Just label each page as to who/what it applies to…when full… go the next blank page. Number the pages by group.
Much of it will truly be “To Do/To Follow Up On” things.. but the reason I reference it as a “game plan” is that it will also have a series of personal objectives there as well. I use a few sheets at the very end of the pad to jot them down and update/revise as necessary.
By putting it all on one pad, it is easy to stay on top of your entire breadth of responsibilities…and it goes with your everywhere! And when it is full – don’t throw it away for a year or so… you might be surprised to see how often you go back and refer to it.
Finally – due to the nature of what you have recorded here – you need to safeguard it very carefully!!
2. Create a reference guide…and update it as frequently as daily. This is a continuing list of “stuff” you will refer to from time to time – such things as procedures, names , tele numbers and email addresses, driving directions, tax ID #s, important deadline dates for whatever – you get the idea – the stuff you don’t want to have to look up or ask about a second time.
As of this writing, there is a neat pc program called “Evernote” that can really make life easier in this regard. http://evernote.com Install it on your PC and your smart phone.. and synch them. That way you can do data entry and retrieval from either. Of course names with tele numbers, addresses and email addresses go into whatever program your employer has set up – usually Outlook.
3. Get a grip on whatever numbers are important to your sphere of responsibility.
You gotta know the numbers. Sales, margins, costs, profits, percentages, ratios, benchmarks. Whatever is important to the objective of getting it done on time and on (or under!) budget.
Every business has ratios and relationships. For example a friend in the hotel business tells me that she staffs housekeepers based on 14. One housekeeper per 14 rooms to be cleaned. Every sales position has a ratio of contacts to presentations to closes. Find out which ratios are relevant to your job, your department, etc.
4. Determine who the external resources are and establish contact with them.
If your job requires you to deal with others external to your organization, make a point to determine who they are and make contact with them. They might be customers or vendors. They may be outside resources such as lawyers, accountants, bankers, auditors, etc.
Talk to your boss to determine who they might be and be pro-active by reaching out to them. Introduce yourself and let them know they can count on your for whatever role has been the norm in the past.
OK… you now have some guidelines and marching orders for your first 90 days in your new job!
Feel free to post here for the benefit of others your thoughts and ideas you have found successful in this regard!! Thanks!!